After check-out
Your bookings, in a file you can open
Pick a period and download it. One row per booking, with the cleaning reports folded into the same row, ready for a spreadsheet or an accountant.
Without it
- Working out last quarter's nights means counting them by hand.
- Your accountant asks for a list and you screenshot a calendar.
- The cleaning history and the bookings live in two different places.
What you get
Choose a period and download a CSV. Every booking whose nights touch that period is in it, sorted by check-in date, one row each.
The columns cover what you actually need to answer questions about a season:
The booking. Check-in date, check-out date, nights, guest name, your own reference, the room, and the status.
The people. Adults, children, infants, pets, and the total.
What happened. The arrival time and note if you asked for them, how many registration forms were submitted, how many times the guide link was opened and when it was last opened.
Where it came from. Whether the booking arrived from a calendar feed or you typed it in, plus any notes you kept on it.
The cleaning. How many cleans were filed against that booking, when the last one was, and the notes your cleaner left.
Why the cleans are on the same row
It would be tidier to put cleaning records on their own sheet. It would also be less useful.
The question a host opens this file to answer is almost always about one booking: was that one cleaned, and did anyone say anything about it. Having to look across two sheets to answer it turns a five-second check into a lookup formula.
So a booking’s cleans are folded into its row. If you genuinely need them separately, a spreadsheet can split a column far more easily than it can join two sheets.
What it is good for
Your accountant. Nights, dates and references in a format they can work with, rather than a screenshot.
Occupancy. Sort by month, count the nights, see the shape of your year.
A co-owner. If you share a property, a file is a much better conversation than a screen you have to describe.
Your own memory. Six months later, “which booking was the one where the shower broke” is a search in a spreadsheet rather than an afternoon.
What is deliberately not in it
Guest registration details are not in this file. Not the document numbers, not the CNP, not the addresses.
Those are exported separately, per booking, so that identity data is something you go and fetch on purpose rather than something that ends up in a quarterly report by accident. This file tells you that three registrations were submitted, and stops there.
What this costs
Both exports are part of Pro, along with guest registration itself — collecting details is of no use if you cannot get them back out.
FAQ
What can I open it with?
It is a CSV, so Excel, Google Sheets, Numbers, or anything your accountant uses. Nothing special is needed.
Does it include my guests' registration details?
No. That is a separate download, per booking, so identity data is never swept into a general report by accident. This file has counts, not passport numbers.
How are the cleans included?
On the booking's own row, rather than on a second sheet. The question you open this to answer is usually "was that one cleaned, and what did they say", and that is easier to read on one line.